Leaving UC Davis
Each candidate for an undergraduate degree must file an Application for Graduation with the Office of the University Registrar for the quarter in which the candidate plans to receive the degree;
Students in the College of Agricultural and Environmental Sciences must have their Major Certification evaluated by the dean's office before their candidacy for a degree can be finalized; see Bachelor's Degree Requirements for the college in the Undergraduate Education chapter.
Graduating students who wish to participate in the Commencement Ceremony must register to do so with their college by the filing deadline for that term at http://commencement.ucdavis.edu/. Commencement Ceremonies are held twice a year, in the fall (December) and spring (June).
Please note that to graduate, undergraduate students must file an Application for Graduation with the Office of the University Registrar by the stated deadline. To participate in the Commencement Ceremony, a student must register with their college by the stated deadline. These are separate actions.
The Planned Educational Leave Program allows any registered student—undergraduate or graduate—to suspend academic work at UC Davis temporarily. Undergraduates may take one such leave during their academic career at UC Davis; that leave is limited to one quarter in duration. Undergraduates apply for PELP through the Office of the University Registrar's at http://registrar.ucdavis.edu/registration/leave/pelp.cfm. Graduate students apply through their departments and professional students apply through their dean's office
Applications for PELP may be filed as late as the tenth day of instruction during the quarter for which the student is requesting a leave. However, approved applications submitted after the first day of instruction will entitle you to only a partial retraction of tuition and student fees assessed, which may provide a refund in accordance with the Schedule of Refunds. The Schedule of Refunds refers to calendar days beginning with the first day of instruction. The effective date for determining a refund of fees is the date the completed and approved PELP Form is returned to the Office of the University Registrar; see Fees, Expenses and Financial Aid.
An application fee is charged to your account when you enroll in the PELP program.
While students may receive academic credit at other institutions and transfer this credit to UC Davis (subject to rules concerning transfer credit), participants are reminded that the intent of the program is to "suspend academic work." Therefore, students are urged to carefully evaluate the desirability of taking academic work while away from the campus during PELP. Students enrolled in PELP are not eligible to enroll in Open Campus (Concurrent) courses at the UC Davis campus or to otherwise earn academic credit at UC Davis during the PELP leave.
You will not be eligible to receive normal university services during the planned leave. Certain limited services, however, such as placement and student employment services, counseling, and faculty advising are available. Students on PELP may elect to voluntarily enroll in the Davis Health Insurance Plan (SHIP). Undergraduate students may elect to enroll for one additional quarter of coverage. Graduate students may elect to enroll for up to two quarters or one semester of coverage. Students on PELP may also purchase limited borrowing privileges from the library. International students should consult Services for International Students and Scholars to find out how the PELP will affect their status. Grants and other financial aids will be discontinued for the period of the leave, but effort will be made, where legally possible, to allow you to renegotiate loan payment schedules and to ensure the availability of financial aid upon your return.
To cancel your registration before the first day of instruction or to withdraw from the university on or after the first day of instruction but on or before the last day of instruction, undergraduate and graduate students must complete an online Cancellation/Withdrawal Form accessed through the Office of the University Registrar at http://registrar.ucdavis.edu/registration/leave/cancellation-withdrawal.cfm. Professional students must see their Registrar or administrative office to cancel or withdrawal. If you do not submit a Cancellation/Withdrawal Form, you will be liable for fees according to the Schedule of Refunds; see Fees, Expenses and Financial Aid. The effective date for determining a refund of fees is the date the Cancellation/Withdrawal Form is submitted. No exceptions will be made to this policy. After filing your withdrawal form, you must complete an Exit Interview with Student Accounting; see Student Accounting at http://studentaccounting.ucdavis.edu/.
If you are receiving financial aid, you must report your change of status immediately, in person or by mail, to the Financial Aid Office. If you are receiving veteran's benefits, you must also report your withdrawal to the Veterans Affairs Office.
College of Agricultural And Environmental Sciences students planning to withdraw from the University are strongly advised to meet with an adviser in Undergraduate Advising Programs in 150 Mrak Hall or call 530-752-0108 to discuss readmission requirements prior to withdrawing.
College of Engineering students planning to withdraw from the University are strongly advised to meet with an adviser in the Engineering Undergraduate Office in 1050 Kemper Hall or call 530-752-1979 to discuss readmission requirements prior to withdrawing.
College of Letters and Science students planning to withdraw are strongly advised to meet with an adviser in the Undergraduate Education and Advising Office in 200 Social Science and Humanities Building or call 530-752-0392 to discuss readmission requirements prior to withdrawing.Retroactive Withdrawal. Petitions for retroactive withdrawal may be obtained from the Office of the University Registrar. Petitions are subject to approval by the Academic Senate Committee on Grade Changes. Reasons for seeking such are medical problems, severe emotional difficulties, or death or severe illness in the immediate family. Petitions should include a detailed account of the problem, appropriate documentation and an adequate explanation of why withdrawal was not taken during the quarter in which the problem occurred.
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Updated: September 20, 2017 3:42 PM