Leaving UC Davis
Each candidate for an undergraduate degree must file an Application for Graduation with the Office of the University Registrar for the quarter in which the candidate plans to receive the degree; see http://registrar.ucdavis.edu/graduation. The dates for campus filing are published in the Academic Calendar, and the quarterly Registration Guide.
Students in the College of Agricultural and Environmental Sciences must have their Major Certification form evaluated by the dean's office before their candidacy for a degree can be finalized; see Bachelor’s Degree Requirements.
Students in the College of Engineering must register at the College of Engineering website (http://engineering.ucdavis.edu) in addition to filing with the Office of the University Registrar (http://registrar.ucdavis.edu). See the College of Engineering website or call the Undergraduate Advising Office at (530) 752-1979 for Engineering filing deadlines..
Graduating students who wish to participate in the Commencement Ceremony must register to do so with their college by the filing deadline for that term. For links to each college's registration website, see http://registrar.ucdavis.edu/graduation. Commencement Ceremonies are held twice a year, in the fall (December) and spring (June).
Please note that to graduate, a student must file an Application for Graduation with the Office of the University Registrar by the stated deadline. To participate in the Commencement Ceremony, a student must register with their college by the stated deadline. These are separate actions. These are separate actions.
The Planned Educational Leave Program allows any registered student-undergraduate or graduate-to temporarily suspend academic work at UC Davis. Undergraduates may take one such leave during their academic career at UC Davis and that leave is limited to one quarter in duration. For graduate students the maximum leave is up to one year. Undergraduates apply for PELP at the Office of the University Registrar. Graduate students apply through their departments and professional students apply through their Dean's office.
Applications for PELP may be filed as late as the tenth day of instruction during the quarter for which the student is requesting a leave. However, approved applications submitted after the first day of instruction will entitle you to only a partial retraction of fees assessed, which may provide a refund in accordance with the Schedule of Refunds. The Schedule of Refunds refers to calendar days beginning with the first day of instruction. The effective date for determining a refund of fees is the date the completed and approved PELP Form is returned to the Office of the University Registrar; see the Fees, Expenses and Financial Aid.
An application fee is charged to your account when you enroll in the PELP program.
While students may receive academic credit at other institutions and transfer this credit to UC Davis (subject to rules concerning transfer credit), participants are reminded that the intent of the program is to "suspend academic work." Therefore, students are urged to carefully evaluate the desirability of taking academic work while away from the campus during PELP. Students enrolled in PELP are not eligible to enroll in Open Campus (concurrent) courses at the UC Davis campus, or to otherwise earn academic credit at UC Davis during the PELP leave.
Readmission is guaranteed assuming you resume academic work by enrolling in courses, satisfying any holds that may have been placed on your registration and paying your registration fees by the established deadlines for the quarter specified for return on your approved PELP application. Students who do not return by the specified quarter will be automatically withdrawn from the university.
You will not be eligible to receive normal university services during the planned leave. Certain limited services, however, such as placement and student employment services, counseling, and faculty advising are available. Students on PELP may purchase a health care card from the Student Health Service and may retain library privileges by purchasing a library card. International students should consult Services for International Students and Scholars to find out how the PELP will affect their status. Grants and other financial aids will be discontinued for the period of the leave, but effort will be made, where legally possible, to allow you to renegotiate loan payment schedules and to ensure the availability of financial aid upon your return.
To cancel your registration before the first day of instruction or to withdraw from the university on or after the first day of instruction, you must complete a Cancellation/Withdrawal Form and return the form to the Office of the University Registrar. If you do not submit a Cancellation/Withdrawal Form, you will be liable for fees according to he Schedule of Refunds; see the Fees, Expenses and Financial Aid. The effective date for determining a refund of fees is the date the completed Cancellation/Withdrawal Form is filed with the Office of the University Registrar. No exceptions will be made to this policy. After filing your withdrawal form, you must complete an Exit Interview with Student Accounting; see the Student Accounting website.
If you are receiving financial aid, you must report your change of status immediately, in person or by mail, to the Financial Aid Office. If you are receiving veterans benefits, you must also report your withdrawal to the Veterans Affairs Office
College of Engineering. Engineering students planning to withdraw from the University are strongly advised to meet with an adviser in the Undergraduate Advising Office, in 1050 Kemper Hall or call (530) 752-1979, to discuss readmission requirements prior to withdrawing.Retroactive Withdrawal. Petitions for retroactive withdrawals may be obtained from the Office of the University Registrar. Petitions are subject to approval by the Grade Change Committee of the Davis Division Academic Senate. Reasons for seeking such are medical problems, severe emotional difficulties, or death or severe illness in the immediate family. Petitions should include a detailed account of the problem, appropriate documentation and an adequate explanation of why withdrawal was not taken during the quarter in which the problem occurred.
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Updated: January 29, 2013 3:25 PM