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University Policy on Nondiscrimination, Sexual Harassment, Student Records and Privacy

Nondiscrimination.The University of California, Davis, does not discriminate on the basis of race, color, national origin, religion, sex, gender identity, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), physical or mental disability, age, medical condition (cancer related or genetic characteristics), ancestry, marital status, citizenship, sexual orientation, or service in the uniformed services (includes membership, application for membership, performance of service, application for service, or obligation for service in the uniformed services), status as a Vietnam-era veteran or special disabled veteran, in accordance with all applicable state and federal laws, and with University policy. As required by Title IX, the University of California, Davis, does not discriminate on the basis of sex in its educational programs, admissions, employment, or other activities.

Information about campus policies and procedures for reporting and addressing incidents of alleged harassment, discrimination and incidents of hate and bias may be found at http://hdapp.ucdavis.edu.

Inquiries related to Title IX and to Section 34 CFR § 106.9 may be referred to the Title IX Coordinator:

Wendi Delmendo
Mrak Hall, Fourth Floor
One Shields Ave, Davis, CA 95616

Inquiries related to Title IX at the UC Davis Medical Center may also be referred to the Deputy Title IX Coordinator for the UC Davis Medical Center:

Cindy Oropeza
2730 Stockton Blvd.
Ticon III Rm 2200
Sacramento, CA 95817

Inquiries may also be directed to the:

Assistant Secretary for Civil Rights of the Department of Education
San Francisco Office
U.S. Department of Education
50 Beale Street, Suite 7200
San Francisco, CA 94105-1813

Sexual Harassment/Sexual Assault.The University of California is committed to creating and maintaining a community free of sexual violence and sexual harassment. Sexual violence and sexual harassment violate both law and University policy. Any member of the University community may report conduct that may constitute sexual violence, sexual harassment, retaliation, and other prohibited behavior ("Prohibited Conduct"). The University will respond promptly and equitably to such reports, and will take appropriate action to stop, prevent, and remedy the Prohibited Conduct, and when necessary, to discipline the Respondent.

In addition to sexual harassment, discrimination based on sex, gender, gender identity, gender expression, sex- or gender-stereotyping, and sexual orientation violates law and other University policies. Such discrimination may also contribute to the creation of a hostile work or academic environment based on sex and thus constitute or contribute to sexual harassment. Harassment that may not be sexual, but still contributes to a hostile work or academic environment, may also violate the University's other non-discrimination policies.

Campus policies and procedures for reporting and addressing sexual violence and sexual harassment may be found at http://sexualviolence.ucdavis.edu.

Accommodations for Students with Disabilities. Students with documented disabilities may be entitled to reasonable accommodations to gain access to the University's academic programs. More information about academic accommodations can be obtained by contacting the Student Disability Center 530-752-3184 or http://sdc.ucdavis.edu. Questions or concerns about accommodations that are not related to academic programs should be directed to the UC Davis Compliance Director (ADA Officer) 530-752-9466.

Disclosures from Student Records. Students have the right to review records that relate to themselves in their capacity as students and to request corrections of records believed to be inaccurate. Most disclosures from student records to outside parties require prior consent from the student.

Under the Family Educational Rights and Privacy Act of 1974 and University and campus policies, UC Davis students have the following rights:

  • To review their own student records within 45 days after the student submits a written request for access to the University Registrar or other department in possession of the records. That office will make arrangements for access and notify the student when and where the records may be reviewed. If the records requested are in a different office, the request will be redirected and the student notified. The campus maintains several types of student records in various locations. Questions about how to obtain records should be referred to the Office of Student Support and Judicial Affairs at 530-752-1128.
  • To request amendment of their own student records if they believe the records are inaccurate or misleading, students should submit a written request to the office that maintains the records specifying the portion of the record the student wants changed and why it is believed to be inaccurate or misleading. That office has 45 days to determine whether the record should be changed and notify the student of the decision, If a student wishes to contest this decision, the student should contact the Office of Student Support and Judicial Affairs.
  • To restrict the disclosure of personally identifiable information contained in student records, except when law and policy permit disclosure without consent. Examples of circumstances in which the student's consent is not required for disclosure of student records include the following:
  1. Disclosure of “directory” or “public” information including the student's name; local and/or permanent address(es), email addresses and telephone number(s); dates of attendance; major field(s) of study [major, minor, concentration, specialization, and similar designations]; grade level; enrollment status (undergraduate/graduate, full time or part time, number of enrolled course units) degrees and honors received; most recent previous educational institution attended; participation in officially recognized activities, including Intercollegiate Athletics (ICA), and the name, weight and height of participants on ICA teams.
  2. To prevent disclosures of telephone numbers and/or addresses, students must submit a Directory Confidential Update Form to the Office of the University Registrar. To prevent disclosure of their email address, students must follow instructions at https://computingaccounts.ucdavis.edu/ , and select the Change your directory information option.
  3. Students may designate all information about themselves as confidential and withhold it from public disclosure by filing a request with the Office of the University Registrar in 3100 Dutton. If all information is designated confidential, UC Davis cannot respond to requests for verification of student status or degrees, make public any honors, or include the student's name in the commencement program without the student's specific written consent.
  4. Disclosure to campus officials (for example faculty, staff, student employees, or those under contract with the University) having a legitimate educational interest in the records. Legitimate educational interest means the information is relevant and necessary to a task or determination that is (a) an employment responsibility or an assigned subject matter for the inquirer and/or related to (b) the inquirer's participation in the student's education; (c) the discipline of a student; or (d) providing a service or benefit related to a student or student's family (such as health care, counseling, job placement, or financial aid).
  5. Disclosure of appropriate student records, including academic records, disciplinary records, and other student records, to other educational institutions in which a student seeks or intends to enroll, or is currently enrolled, so long as the disclosure is for purposes related to the student's enrollment or transfer

For more information, see UC Davis Policy and Procedure Manual Section 320-21 at http://manuals.ucdavis.edu/ppm/320/320-21.pdf.

Contact the Office of Student Support and Judicial Affairs 530-752-1128 for questions about these rights and requirements. Student complaints regarding alleged violations of privacy rights should be submitted to Student Judicial Affairs.

Students may also contact the U.S. Department of Education concerning alleged violations of these requirements, addressed to the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW., Washington, DC. 20202-4605. See Section 99.63 at http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html.

Social Security Numbers. A student's Social Security number is used to verify personal identity in the UC Davis Student Records System. Students are mandated to disclose their social security number to UC Davis. In compliance with state law, Social security numbers are confidential and are not used as student identifiers.

Release of Registration Material and Grades. In compliance with student privacy rights under federal and state law and University policy, the Office of the University Registrar may not release a student's grades, registration material, and/or identification card to anyone other than the student without specific written authorization signed by the student. The person to whom the information, material, or card is released must be designated by name and must present proof of identity. The signed authorization is kept in the "Record of Disclosures" in the student's file.

Page content manager can be reached at Catalog-Comment@ucdavis.edu.

Updated: November 21, 2017 12:17 PM