Fee Refunds

UC Davis follows the University of California’s systemwide refund procedures. Any refund is based on the Schedule of Refunds, below.

When considering a leave of absence or separating from the university, any refund is based upon the number of calendar days elapsed from when instruction begins for the term to when such request is submitted.

If you have experienced an extenuating circumstance that impacts your Schedule of Refunds, see General Appeal & Retroactive Actions for more information.

Related: Cancellation or Withdrawal From the University | Planned Educational Leave Program (PELP)

Schedule of Refunds

The Schedule of Refunds applies to all students enrolled in a quarter term except first-quarter students* who receive Federal financial aid.

The Schedule of Refunds refers to calendar days (not instruction days) beginning with the first day of instruction. The number of days elapsed is determined from the date the completed separation or leave of absence request is filed with the Office of the University Registrar and it is presumed that no university services will be provided to the student after that date.

The refunded percentages, listed below, are applied respectively to the tuition, student services fee, and, as appropriate, Professional Degree Supplemental Tuition or Nonresident Supplemental Tuition for nonresidents of California.

The Schedule of Refunds applies to all students enrolled in a term except first-quarter students* who receive Federal financial aid.

Regular Academic Year Fee Refund Schedule for Continuing Students

Refund Days in Quarter Days in Semester
100% 0-1 (less $10) 0-1
90% 2-7 2-11
50% 8-18 12-27
25% 19-35 28-53
0% 36+ 54+

* New students who receive federal financial aid and withdraw during the first academic term may have fees refunded according to the modified fee refund schedule below. Additionally, any new student withdrawing on the first day of instruction will not be assessed the $10.00 processing fee.

Regular Academic Year Fee Refund Schedule for New Students Receiving Financial Aid

Refund Amount Days in Quarter Days in Semester
100% 0-1 0-7
90% 2-7 8-14
80% 8-14 15-28
70% 15-21 29-35
60% 22-28 36-49
50% 29-35 50-56
40% 36-42 57-63
0% 43+ 64+

The above refund schedules may not apply to self-supporting programs. For more specific information, check with your program manager.

University of California Student Health Plan (SHIP) Eligibility & Refunds

UC SHIP coverage for students who submit a Cancellation/WithdrawPELP, or Filing Fee form with the Office of the University Registrar prior to the start of the term will terminate once the new term begins.

More information regarding continued SHIP eligibility or a refund of SHIP fees is available at Davis SHIP, or call Insurance Services at Student Health & Counseling Services at 530-752-6055.

Return of Unearned Military Tuition Assistance Funds

Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded.  When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded.

To comply with the new Department of Defense (DoD) policy, UC Davis will return any unearned TA funds on a prorated basis through at least 40% portion of the period for which the funds were provided. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. 

Our institution does not currently invoice DoD until after the ADD/DROP date, meaning there is no need for a 100% refund.  In any occasion, where the institution does invoice before the ADD/DROP dates, these funds are returned to the military Service branch.

Instances when a Service member stops attending due to military service obligation, the educational institution will work with the affected Service member to identify solutions that will not result in student debt for the returned portion.

More information about the Military Tuition Assistance program can be found at the Veterans Success Center.